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March 14, 2019


As we gear up for our Measure CC project—the construction of a new library/student union and the concurrent demolition of twelve (!) buildings, I’m sharing with you the proposed process of re-location of current offices and functions over the next four-five years.  This information is courtesy of the good folks at BuildLACCD, who manage our building projects and is provided in response to some misunderstandings that have come to my attention about how and when moves will occur once we're fully into construction of our new building.

First, it’s important to note that the process outlined below occurs AFTER campus-wide discussions have been held about what offices will move and to what quarters.  These are conversations that will occur over the next eighteen months.  Second, the minimum recommended time affected parties will be notified regarding a move, including relocation to temporary quarters (otherwise known as “swing space”), is 20 weeks (that’s five months) prior to the move date.   However, this schedule should be considered a “best estimate” based on past practice, for each project move has a unique set of circumstances that could affect the timing.

In rough chronological order, here’s how office re-locations will work.

  1. The College Project Management Team (the representatives of BuildLACCD who are responsible for West LA College) schedules a meeting and “move walk” with the Relocation Project Manager (to be referred to as the “Relocation Manager;” a BuildLACCD professional who deals exclusively with office relocation).
  1. The College Project Management Team meets and walks the Relocation Manager through the scope of the move and all affected buildings and offices to confirm who is moving.  During this time, the Relocation Manager will meet with all affected offices to ensure that everyone understands the process.
  1. Concurrently, bid packages are developed for interested vendors and the Relocation Manager holds “move walks” to acquaint potential contractors with the scope of the moves.
  1. After the successful vendor (or vendors) has/have been identified, the Relocation Manager schedules a pre-move meeting with all affected offices and distributes moving information. Items necessary for the move are delivered; e.g., shredder bins, dumpsters delivered, moving boxes, labels and packing material.
  1. The Relocation Manager also works with IT to arrange computer and communications services and to ensure all required services are in place (e.g., power, Internet. utilities, etc.).                      
  2. The move is coordinated on-site by the Relocation Manager in order to be as efficient as possible.